Also,
Preparing for a Steering Committee (SteerCo) means ensuring senior stakeholders are aligned, not surprised.
Share a concise pre-read 48–72 hours prior focusing on strategic updates, key risks, and necessary decisions. Use the meeting itself to seek guidance or arbitration rather than just reading through slides.
A successful SteerCo relies on keeping your presentation highly strategic. Here is an actionable checklist to prepare:
1. The Pre-Read (Distribute 2-3 Days Before)
- One-Page Status Summary: A simple Red-Amber-Green (RAG) dashboard covering schedule, budget, and scope.
- The “Ask”: Clearly outline the specific decisions or approvals you need from the committee.
- No Surprises Rule: If there is a major blocker or budget overrun, brief key members individually before sending the formal pack.
2. The Presentation Structure
- Executive Summary: Quick reminder of project goals, scope, and target timelines.
- Project Progress: Highlight major milestones recently achieved.
- Financial Health: Compare actual spend vs. planned budget.
- Risks & Issues: Focus only on severe roadblocks and present actionable mitigation options.
- Decisions Needed: State the options, pros/cons, and your recommendation.
3. During the Meeting
- Focus on the Big Picture: Do not get bogged down in granular project details.
- Manage the Politics: Be prepared for pushback and answer objectively. If you don’t know an answer, take an action item rather than bluffing.
PROject Templates 